Phone: +1-647-937-5225 info@asej.ca
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Phone: +1-647-937-5225 info@asej.ca
How IT Works

Contract Administrations

10%

prior to construction

70%

during construction

10%

at close-out

10%

during the warranty period

Purpose of Contract Administration

Contract administration describes the services provided by the architect or contract administrator to fulfill the roles in standard construction contracts .The construction contract also describes the respective roles and obligations of the contractor and the client. In addition, contract administration provides an opportunity for the architect to assist in realizing the project by providing the contractor with technical interpretations and information. The resources, money, time and effort invested in the development of the project, as well as the value of the completed work, require that the contractor’s performance be reviewed throughout the construction period. In addition, the contractor relies upon the architect for services such as general review, submittal review, etc.

The Role of the Architect

The architect’s role in a project changes from designer to contract administrator once the construction of a project is underway, The nature and scope of the architect’s services during the construction contract administration phase are in 2 stages , Office Functions and Field (Site) Functions

Office Functions

The architect’s specific office functions include:
  1. Representing and providing advice to the client;
  2. Review of the construction schedule and contractor’s schedule of values;
  3. Preparing all documentation for the contractor and the client and others, including:
    •  Supplemental instructions;
    • Site review reports;
    • Change orders;
    •  Change directives;
    • Summary of change orders;
    • Certificates;
  4. Coordinating the services of consultants;
  5. Evaluating the contractor’s proposed substitutions and progress claims;
  6. Reviewing shop drawings;
  7. Reviewing operating and maintenance manuals at project close-out;
  8. Rendering interpretations;
  9. Following up with warranty items during the warranty period.

Field (Site ) Functions

The architect’s specific site functions include:
  1. Conduct a general or field review;
  2. Attend site meetings;
  3. Interpret contract documents or resolve problems;
  4. Observe testing or other procedures;
  5. Review and accept samples, mock-ups, etc.;
  6. Meet with consultants, contractors, or the client regarding the progress of the construction;
  7. Determine the percentage of the work completed (information that is used to prepare certificates).

The Role of Others in Contract Administration

Generally, the architect communicates with many project stakeholders who are involved in the construction project and may visit the site during this phase, including:

    1. The client or designated representative;
    2. The consultants and the architect’s own design team;
    3. The contractor, subcontractors, and suppliers;
    4. Authorities having jurisdiction;
    5. Inspection and testing firms;
    6. Other institutions, such as lending institutions and insurance agents.
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